SIG | ORG - Terms and Conditions of Sponsorship
- As a Sponsor of a SIG event, the Sponsor acknowledges and agrees to be bound by these terms and Conditions (T’s & C’s) for the sponsorship, including the Provider (sell-side) Code of Conduct Policy as detailed at www.sig.org/conduct. The T’s & C’s apply to all sponsorships, regardless of the type of sponsorship or type of event (in person, online or
virtual). - A sponsorship, once sold, becomes non-cancellable and non-transferable, with no exceptions. Sponsorship fees are payable to SIG regardless of the Sponsor’s ability to attend an event, staff a booth, participate in a webinar, or ability to produce the content in a timely manner, as required.
- A sponsorship is considered “sold” once a Sponsor representative signs a sponsorship agreement, committing to payment. A sponsorship agreement may be a stand-alone the document included in a membership renewal, or confirmed via email. A confirmation email constitutes a signed agreement in so far as being non-cancellable and nontransferable.
- Sponsorships are for a set term, as stated in the Sponsor’s invoice or sponsorship agreement unless terminated under the “Termination” provision herein.
- Sponsorship fees and required dates of payment are described in each Sponsor’s individual invoice(s). Sponsorship fees must be paid via check, EFT, wire transfer, or credit card according to the payment terms prescribed in the applicable invoice(s).
- Credit Card Payments: Credit Card payments are subject to a 3.5% Credit Card processing fee.
- Unless otherwise set forth in the Sponsorship Agreement, SIG will provide Sponsorship services on a prepayment basis only, with 100% of the total agreed payment due in full no later than 30 days after the execution of the sale. If the Sponsorship agreement is executed less than 60 days in advance of the event, payment will be due upon execution due to the necessary advance deadlines for timely order of promotional materials and services rendered.
- Sponsor agrees to provide SIG with current, accurate, and complete contact and billing information when purchasing a sponsorship and to promptly notify SIG of any changes to that information.
- For an opportunity to present at any event (virtual or in person), the Sponsor must abide by the due dates for abstract submittal and presentation submittal in order to present. Failure to miss one or more of the required due dates is cause to have their session/webinar / Terms and Conditions of Sponsorship presentation canceled. In the event of cancelation, no refund of any sponsorship fees will be granted for their failure to meet the deadlines.
- Termination for cause: Either party may terminate this sponsorship agreement in the event the other party commits a material breach of these T’s & C’s, including, without limitation, violations of the Conduct Policy, and Legal and Privacy Policy. Such termination for breach shall not act as a waiver of any breach of the TOS, shall not act as a release from any liability for breach, and shall be without prejudice to any other right or remedy of the parties.
- If either party brings an action for any dispute, relief, or collection against the other party, declaratory or otherwise, arising out of the arrangement described herein, the losing party shall pay to the prevailing party a reasonable sum for attorney fees and costs incurred in bringing such action, all of which shall be deemed to have accrued upon the commencement of such action and shall be paid whether or not such action is prosecuted to judgment. For the purpose of this Section 11, attorney fees shall include, without limitation, fees incurred in connection with the arbitration (including arbitrator(s) fees), discovery, post-judgment motions, contempt proceedings, garnishment, and levy.
- SIG may update or change the T’s & C’s from time to time and recommends that Sponsor review them on a regular basis. Without limiting the foregoing, if SIG makes a change that materially impacts Sponsor’s ability to have the sponsorship, SIG may post notice of any such change on the SIG Website and/or email the Sponsor notice of any such change.
- This agreement shall be binding on the parties, their respective successors and permitted assigns, heirs and/or legal representatives.
- Force Majeure: The performance of this Letter of Agreement is subject to acts of God, war, government regulations, domestic terrorism, epidemic or pandemic, quarantine, disaster, strikes, civil disorder, curtailment of transportation facilities, government (federal, state or local) imposed gathering restrictions/ordinances or any emergency beyond the parties’ control; any of which render it illegal or impossible to perform their obligations under this Agreement. In the case of a Force Majeure event, the non-performing party may terminate this Agreement, without liability, upon written notification. In the event of such termination, the group will in good faith, attempt to rebook the same program or a group of similar size within twelve (12) months of official notice of cancellation.
- The waiver by any party of a breach or default by the other party of any provision of this agreement shall not be construed as a waiver of any succeeding breach or default by the other party, nor shall either party’s delay or omission to exercise or avail itself of any right or remedy hereunder or by law operate as a waiver of any such right or remedy.
- This agreement is governed by and shall be construed in accordance with the terms of the State of Florida without regard to any rules governing conflicts of laws. The parties agree to submit to the jurisdiction of the County of Nassau, State of Florida courts for all purposes relating to the terms and conditions herein.
